June 1, 2009
The June meeting of the A Cappella Choir Boosters began at 7:00 in the Choir room. The minutes were presented. Treasurer Whitney Davis was not present so Sue Doering gave a brief summary of the choir finances. We currently have $5,100 in the checking account. We received around $700 in donations at the Spring Concert and Dave Doering has made around $1200 selling the DVDÕs of the Choir NYC Trip.
OLD BUSINESS:
Jill Carden, the Choir Banquet Chairperson, was pleased with the help she received from her committee in decorating with the Statue of Liberty theme, making senior gift bags, the 240 candy Statues made by Angie Siers, and the excellent food prepared by Chef Yancey. The seniors received gift bags, which included the slide show DVD, and the senior group picture.
Sue Doering said the spring concert arrangements went well with Linda McCormick in charge of the reception, Donna Kramer and Jamie Witosky in charge of stage decorations, and Scotts donating plants and Vienna Florist donating flowers/corsages.
The A Cappella Choir sounded great at graduation and congratulations to Lindsey Sinclair on an excellent Senior Song.
Sue Doering and Pam McClain thanked everyone for their help throughout the year with the many different things that Boosters do to support the Choir.
NEW BUSINESS:
Parents new to Boosters were asked to fill out information forms with contact information.
An election of Booster Officers was held:
The following slate of officers was presented and a vote by acclamation was held with unanimous approval for this slate.
President: Amy Sinclair
Vice President: Jill Carden
Secretary: Peggy Noffsinger
Treasurer: Whitney Davis
Publicist: Lori Brooks
Pam McClain spoke about the possibility of performing in Carnegie Hall in NYC. The trip would be April 14-18, 2010.
In April 2009, the Choir competed in NYC with the Heritage Festival and one of the three judges there was Dr. Hilary Apfelstadt who is the Dean of Music of Ohio State Univ. Dr. Apfelstadt emailed Pam after the competition and extended an invitation to our A Cappella Choir to perform with the Ohio State Chorale under her direction next April in Carnegie Hall. This would not be a Heritage Festival event and our Choir would not be competing for trophies as they have done in the past. This performance would be for the experience of performing in Carnegie Hall. There will be a two hour Honorary Banquet following the concert, which will be held at either Tavern on the Green or Rosie OÕGradys.
Rehearsals would be held in either the morning or afternoon and the rest of the day we would be free to do sightseeing on our own.
Lodging would be near Carnegie Hall and would cost $50/person/night in quads.
The cost would be around $950 for both students and chaperones. The cost is higher than Heritage Competitions because of staying so close to Carnegie and having to pay for the use of Carnegie Hall and for the Professional Orchestra that would accompany our performance. We would also be staying one extra day than the usual trip.
We have 89 students in the 2009-2010 A Cappella Choir. The Boosters would need to organize fundraisers to cover a lot of the cost of the trip for the 89 students. Each student would have their own account and the money they earn would be recorded on a chart that they could see daily.
Some ideas for fundraisers were presented:
Pam can use a company out of Pittsburgh that would allow us to sell things all summer and turn in the order forms when school starts.
Lisa Davis has a mountain bike that we can raffle off.
Mary Weber can write a letter to go out to businesses asking for donations.
Information to the community can be put in the newspaper and WTAP.
No limit to the number of fundraisers we can hold.
A list of names was collected of parents willing to help with the fundraising effort if we take this trip.
Our nut and fruit sales would still be held in the fall with the profits split 50/50 to the Choir general fund and to the student accounts. The extra fundraisers would have all the money earned going to the studentÕs accounts.
An informal vote by show of hands was taken to see how the Boosters present at the meeting felt about committing to this trip. The consensus was to make the trip happen by everyone pitching in to help with the fundraising.
This was not a final vote. The parents were told to go home and discuss this with their students and a ballot would be composed and sent home with the students on Tuesday so that each family could vote and return the ballots by Thursday.
The final decision on the trip would be made after the ballots are returned. If we accept the invitation, a deposit of $100 would be due soon – June 2009.
In August the Boosters will hold a welcoming gathering in Jackson Park for all A Cappella students and their parents. Parents can join Boosters for $10/year and information will be given out about the events and fundraisers for fall as well as sign up sheets for parents to sign up to help with various events.
The date of this event will be emailed to all families and will also be on the website.
Be sure to check our website for all information, updates, pictures, and schedule changes: